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Business Plan

Business plan: why espresso is so expensive

(the prices are being updated as well as information till 15th September) Let’s say, we open a coffee shop on the street, where we sell only espresso. How much should the price be? And what difficulties will we face when opening?

One-time purchase

  • Coffee machine¬†‚Äď 15000‚ā¨
  • furniture¬†‚Äď 5000‚ā¨
  • tools and¬†accessories¬†‚Äď 500‚ā¨
  • brand development¬†‚Äď 1000‚ā¨
  • card terminal¬†‚Äď 50‚ā¨
  • certificate and¬†legal procedures

Monthly purchase

  • Rent¬†‚Äď 1000‚ā¨
  • Electricity¬†‚Äď 1000‚ā¨
  • Employees¬†‚Äď 5700‚ā¨
  • cleaning, accountant, lawyer, insurance¬†‚Äď 500‚ā¨

Per-cup purchase

  • disposable cup¬†‚Äď 0.1‚ā¨
  • coffee beans¬†‚Äď 0.4‚ā¨
  • card commission¬†‚Äď 2%

Certification

To sell Coffee, you need approval from the state. In Vienna, it is WKO (Wirtschaftskammer Organisation, or economic chamber in English). By the way, you don’t need it if you sell beverages in cans or bottles and if you sell simple food, like sandwiches, but you can only have max of 8 guests inside of a cafe. Not our case.

Rent

We rent a¬†coffee shop on¬†the¬†ground floor of¬†the¬†shopping street. Let‚Äôs say we pay 1000‚ā¨¬†for¬†20 m2 and¬†expect to¬†have 15 customers per¬†hour on¬†average. You may also find an¬†already equipped coffee shop and¬†just pay an¬†aufl√∂sung (price for¬†the¬†furniture and¬†equipment).

If only one employee works in a coffee shop, you don’t need a toilet by the law. Baristas can work at different time and then they will be treated as one employee in WC questions.

The place should have clean water, a sink, air conditioning, heating, and low humidity. If humidity is high, the beans can become bad. If there will not be air conditioning or heating, the employee will not be able to work in a coffee shop by the law. For example, in the UK when the temperature is less than 16 degrees celsius the employee is not allowed to work. In Austria, I found only the maximal allowed temperature of 32.5 degrees. And we will have to pay the employee even though that the shop is closed.

We also need to take insurance that covers all the things inside, especially the coffee machine.

Electricity

Based on¬†https://www.statista.com/statistics/1271527/austria-monthly-wholesale-electricity-price/Statista, the¬†price for¬†1 Megawatt was 359$ on¬†July 2022, while before it was just 30-50‚ā¨. The¬†high prices for¬†electricity are compensated by¬†lower rent prices as¬†well as¬†governmental help.

Coffee machine

The¬†coffee machine is the¬†most expensive stuff inside of¬†a¬†coffee shop and¬†is as¬†important as¬†beans. There are two main brands¬†‚Äď La Cimbali, La Marzocco. both of¬†them cost from 10000‚ā¨¬†to¬†15000‚ā¨. La Marzocco is more traditional, while La Cimbali tries to¬†implement new technologies in¬†the¬†coffee machine. La Marzocco attracts coffee lovers, and¬†they are ready to¬†pay a¬†premium for¬†coffee made in¬†this machine.

read about the difference between La Marzocco and La Cimbali

Why is it so expensive? This is due to¬†the¬†pressing mechanism. By¬†the¬†way, Espresso got the¬†name from ‚Äúpress‚ÄĚ, the¬†process of¬†pressing the¬†ground coffee and¬†water flowing through it. The¬†pressure a¬†coffee machine can do and¬†the¬†boiling process is the¬†most important in¬†coffee brewing. The¬†machines are made out of¬†thick metal, which makes cleaning easy. These machines last for¬†decades (in¬†the¬†museum of¬†Salzburg I have seen the¬†model of¬†the¬†1950th that can still work well).

Therefore, the¬†price of¬†the¬†used coffee machine is still high. For¬†example, a¬†woman sells La Marzocco Ep for¬†5900‚ā¨, that she bought in¬†2017 while the¬†new costs¬†‚ā¨11900. Ps., this model is not¬†produced anymore, and¬†I found only one seller. For¬†such a¬†price, you may buy better models of¬†La Marzocco.

To¬†count the¬†price of¬†usage of¬†a¬†coffee machine or¬†depreciation, we subtract the¬†selling price from buying price, for¬†example, 15000‚ā¨-10000‚ā¨= 5000‚ā¨, and¬†divide the¬†years that we use the¬†machine. Let‚Äôs say, 5 years. 5000‚ā¨/5 years = 1000‚ā¨, or¬†83‚ā¨¬†per¬†month.

additional coffee machines

Some people like Moka, the 50$ pot with 2 separate levels: water and ground coffee on the lower level. The pot is boiling on the stove. The brown liquid goes to the higher level, which is Moka coffee. When the higher level of a pot is full, the coffee is ready to be served in cups. I, personally, don’t like such a coffee due to the lack of foam and too huge amount of water per gram of coffee. Italians love it and drink it every breakfast instead of tea.

Coffee beans

  • Price of¬†arabica¬†‚Äď 40‚ā¨¬†per¬†kilo
  • 10g for¬†each portion, or¬†0.40‚ā¨

For coffee shops, we use the finest coffee beans. Usually, they are not sold to households, but to coffee shops.
For each espresso, we need 10 grams of ground coffee.

Coffee beans can be kept 4 months after roasting, later they lose their taste.

Tip: Portuguese love espresso that is made of¬†ground coffee that is left after making the¬†first espresso. They think that there is less caffeine inside this coffee. They ask to¬†pour the¬†coffee into the¬†second cup. For¬†the¬†barista, it costs just a¬†second cup (0.10‚ā¨) and¬†hot water. The¬†used ground coffee will be anyways in¬†the¬†bin. You may either set a¬†small price for¬†such coffee or¬†even give it for¬†free to¬†get loyal customers.

We don’t count sugar and cinnamon, they cost just a cent per cup.

Cups

We don‚Äôt have sitting places. We could use the¬†bar table as¬†in¬†Italy, but¬†we have only disposable (1-time use) cups for¬†simplicity. The¬†average price of¬†bio cups is 10 cents. If you want to¬†have your cups, use 10 cents as¬†the¬†price for¬†cleaning, and¬†use of¬†a¬†cup, which includes the¬†price of¬†buying the¬†cup (e.¬†g., porcelain espresso cup for¬†9‚ā¨¬†each), the¬†risk of¬†breaking and¬†stealing.

We expect 1 customer every 4 minutes (15 cups per hour). We are open daily from 8 am to 9 pm (13 hours per day). 13 hours * 30 calendar days = 390 hours, or 5850 cups per month.

Employees

Baristas are paid hourly. They come 30 min before opening and¬†leave 30 min after closing. They clean stuff and¬†count the¬†inventory. It is 15 hours per¬†day. A¬†person can‚Äôt work more than 8.5 hours a¬†day in¬†Austria and¬†must not¬†work more than 40 hours per¬†week (I‚Äôll check this information). We need 4 baristas¬†‚Äď 2 for¬†work days and¬†2 for¬†weekends.

Tip: the less a person earns, the less % of taxes are to be paid in Austria. This is due to the progressive taxes.

First, we pay for¬†social contributions, which is nearly 18%. If a¬†person earns 18000‚ā¨¬†of¬†earnings, then an¬†employer pays 3500 of¬†social contributions, you pay 21866$ gross. We pay taxes from income¬†‚Äď contributions, 18000-3500 = 14500. Then we deduct 11000 of¬†non-taxable amount 14500-11000 = 3500 and¬†take 20% of¬†taxes which is 700‚ā¨. But¬†taxes are deducted from the¬†income of¬†a¬†person, not¬†from your payments. The¬†real income of¬†a¬†person will be nearly 17300‚ā¨.

In¬†our example, we pay for¬†7-hour work for¬†each worker. All of¬†them work for¬†the¬†salary for¬†barista, which is 12‚ā¨¬†per¬†hour. It totals 7*12 = 84‚ā¨¬†per¬†day or¬†1680‚ā¨¬†per¬†month for¬†work-day baristas and¬†672‚ā¨¬†for¬†weekend baristas.

We pay 2040‚ā¨¬†and¬†816‚ā¨¬†to¬†baristas. In¬†total, it is 2040*2 + 816*2 = 5712‚ā¨¬†per¬†month.

Count

Fixed costs per¬†month: Rent (2000‚ā¨) + cost of¬†use of¬†the¬†Coffee machine (83‚ā¨) + Salaries (5712‚ā¨) + other costs (600‚ā¨) = 8400‚ā¨¬†approximately per¬†month

For simplicity, we count furniture in rent, tools, accessories, and payment terminals in other costs

Variable costs per¬†cup = beans (0.4‚ā¨) + cups (0.1‚ā¨) + terminal use.

We also need to¬†pay VAT if we earn more than 30000‚ā¨¬†in¬†profit. The¬†VAT is the¬†tax per¬†selling of¬†an¬†item, which totals 20% of¬†the¬†final price. But¬†we don‚Äôt pay so much. We deduct 20% from the¬†goods that we have bought¬†‚Äď 20% from beans and¬†cups, or¬†10 cents. In¬†the¬†EU the¬†majority of¬†the¬†goods produced and¬†sold over EU are tax-deductible, even the¬†coffee machine is tax-deductible, it is 16.6‚ā¨¬†per¬†month. The¬†same with the¬†rent, however, if you buy a¬†place, it is an¬†investment, that is not¬†tax deductible.

To¬†get the¬†break-even, 5850cups*(price*(1-terminal commission(2%))-variable cost(0.5‚ā¨))¬†‚Äď fixed costs(8400‚ā¨) = 0. To¬†find the¬†price I created an¬†online program:

I found that with the¬†price of¬†2‚ā¨¬†we are break even and¬†even make revenue of¬†141$.
We pay pay taxes from profit, 23.1%. Our profit is 108‚ā¨.

open a program. Change the number and find the best prices and amount of cups to be sold

As¬†you have seen, the¬†coffee shop cannot sell espresso for¬†less than 2‚ā¨. The¬†next time you go to¬†the¬†coffee shop keep it in¬†mind.

Aug 14   Business and Economics   Business Plan   Coffee   english